1. Booking & Deposits
1.1 Booking Fee: A non-refundable deposit of 30% due upon signing this Agreement to secure the event date. However, this amount will be deducted from the total balance due.
1.2 Total Fee: The total cost for the event is __________________, which includes the booking fee and all services provided.
1.3 Final Payment: The remaining balance of __________________ is due 30 days before the event date on __________________.
1.4 Late Payment: If payment is not received on time, a late fee of $100 may be applied, and the event may be canceled at the discretion of the Service Provider.
1.5 Payment Methods: Payments can be made via credit card, debit card, Zelle, and cash.
1.6 Payment Plans are available upon request but not applicable to any specials.
2. Cancellation and Refund Policy
2.1 Client Cancellation: If the client cancels the event 45 days or more, the deposit may be applied to a future date (within 12 months), subject to availability. If the client cancels the event within less than 45 days of the scheduled event date, the deposit will be forfeited and you will not be able to use the deposit within the 12 month option.
2.2 Service Provider Cancellation: In the rare event that the Service Provider must cancel the event due to unforeseen circumstances (e.g., illness, emergencies), the Client will receive a full refund of any payments made to date, including the deposit.
3. Client Responsibilities
3.1 Event Details: The Client is responsible for providing accurate event details, including the event schedule and any special requests or requirements. Any changes to the event details must be communicated in writing to the Service Provider at least 45 days before the event.
3.2 Venue Access: The Client is responsible for ensuring the venue is accessible and has the necessary facilities for the event services for their scheduled event. The Service Provider is not responsible for any delays or issues caused by lack of access or failure of the venue to meet the requirements.
3.3 Client Cooperation: The Client agrees to cooperate with the Service Provider and provide any information or assistance necessary to ensure the event runs smoothly.
4. Service Provider Responsibilities
4.1 Event Execution: The Service Provider agrees to provide the services as described in this Agreement to the best of their ability and in a professional manner.
4.2 Equipment and Materials: The Service Provider will provide all necessary equipment and materials required for the event. Any additional equipment requests from the Client may incur extra charges.
4.3 Event Timing: The Service Provider will make every effort to adhere to the agreed-upon event schedule. Any delays caused by factors beyond the Service Provider's control (e.g., weather, venue issues) will not be the responsibility of the Service Provider.
5. Liability and Insurance
5.1 Liability: The Service Provider will not be held responsible for any injuries, damages, or loss incurred by the Client, guests, or others during the event. The Client agrees to hold the Service Provider harmless for any such claims.
5.2 Insurance: The Client is encouraged to have event insurance to cover any unforeseen events, damages, or cancellations.
6. Alcohol Policy
6.1 No alcohol is permitted unless the BYOB Addendum is signed. Client assumes full responsibility. Venue waives all alcohol-related liability.
7. Mocktail & Beverage Service Policy
7.1 Collier Luxe Events may offer professional mocktail and non-alcoholic beverage services as an optional service.
7.2 Clients and their guests are permitted to bring their own non-alcoholic beverages, including bottled water, soda, juice, and other refreshments, without being required to purchase beverage services from Collier Luxe Events.
7.3 Clients and guests are responsible for providing, serving, and properly disposing of their own beverages and related supplies.
7.4 Alcoholic beverages are permitted only when the required BYOB Addendum has been signed. All alcoholic beverages must comply with the venue's alcohol policy.
7.5 The kitchenette and designated bar area remain restricted to authorized Collier Luxe Events staff only. Guests, clients, caterers, and outside vendors are not permitted to enter or use these areas without written authorization.
7.6 Clients are responsible for cleaning up spills, beverage containers, and any other waste associated with beverages brought into the venue. Any resulting damage or excessive cleaning may be subject to additional charges under the venue's damage agreement.
8. Kitchenette / Bar Access Clause
8.1 The kitchenette and bar area are strictly for authorized Collier Luxe Event staff only.
8.2 Clients, guests, third-party vendors, and caterers are not permitted to use, enter, or access the kitchenette or bar area for any purpose.
9. Force Majeure
8.1 Neither party will be held liable for failure to perform any of their obligations under this Agreement due to causes beyond their control, including but not limited to acts of God, war, terrorism, pandemics, or natural disasters.
10. Amendments:
9.1 Any changes or additions to this Agreement must be made in writing and signed by both parties.
11. Governing Law:
10.1 This Agreement will be governed by and construed in accordance with the laws of Ohio, USA.
12. Parking: Guest Parking Information
11.1 Guests may park behind the building and along the side of the parking lot. Parking is permitted in these designated areas only. Unauthorized parking may result in towing.
Please note: Due to nearby businesses and shared property regulations, these designated areas are strictly enforced by the Colerain Township District. Unauthorized parking outside of these zones may result in towing at the vehicle owner's expense
12. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications.